Court Expands California’s Reasonable Accommodation Duty

by hr4u.
Jun 5 16

In Luis Castro-Ramirez v. Dependable Highway Express, the California Court of Appeal held that California’s Fair Employment and Housing Act (“FEHA”) – which requires employers to reasonably accommodate employees with disabilities – now requires employers to reasonably accommodate employees who are associated with a disabled person. 


This is an unprecedented decision and will likely to be appealed.  Until that time, employers should train supervisors to seek assistance from human resources when making accommodations decisions, and to treat any such decisions on a case-by-case basis.


Plaintiff’s son required daily dialysis at night and Plaintiff was the only one who could administer the treatment.  In his interview, Plaintiff informed DHE that he could not work nights as he had to attend to his son’s medical needs.  From 2010-2013, DHE accommodated Plaintiff’s request to work during the day.  In 2013, a new supervisor changed Plaintiff’s schedule to a later shift, Plaintiff complained that the proposed schedule would not allow him to attend to his son, and the supervisor still gave him the later shift.  Plaintiff once again complained to the supervisor and the supervisor reiterated that Plaintiff had to work the later shift.  The supervisor did not have a legitimate reason for placing Plaintiff on the later shift, and customers even requested that Plaintiff be placed back on his regular shift.  Despite Plaintiff’s complaints, three days later, the supervisor terminated Plaintiff and told Plaintiff that he “had quit by choosing not to take the assigned shift.”


Plaintiff filed a lawsuit for: (1) “associational disability discrimination” in violation of FEHA; (2) failure to prevent discrimination in violation of FEHA; (3) retaliation in violation of FEHA; and (4) wrongful termination. 


The Court of Appeal stated that “No published California case has determined whether employers have a duty under FEHA to provide reasonable accommodations to an applicant or employee who is associated with a disabled person.  We hold that FEHA creates such a duty.”  The Court stated that “an association with a physically disabled person is itself a disability.”  Thus, the Court determined that because FEHA requires employers to reasonably accommodate the “disabled,” and the “disabled” includes those associated with the disabled, FEHA requires employers to reasonably accommodate those associated with the disabled.


The Court further held that there could be an inference of pretext because: (1) Plaintiff’s supervisor was aware that Plaintiff needed to finish his route early; (2) Plaintiff’s supervisor scheduled shifts well after Plaintiff needed to be home despite customer requests for Plaintiff to work his regular schedule; (3) Plaintiff’s supervisor scheduled other drivers on earlier shifts but did not explain why Plaintiff was needed on a later shift; and (4) company policy allowed for discipline other than termination. 


Regardless, at this time, employers should carefully and thoughtfully proceed with employee requests for accommodation.  Specifically, employers should:

  • Train supervisors on how to spot requests for accommodations that may not be stated in legalese and may be couched as complaints, which should be taken seriously.
  • Ensure that employees are trained to bring requests for accommodations to human resources and supervisors are trained to seek assistance from human resources when making accommodation decisions.
  • Inform supervisors and human resources personnel of the approach taken by the Castro-Ramirez Court and advise that similar requests should be considered on a case-by-case basis to determine any and all obligations that may be triggered under applicable federal and state disability and leave laws.
  • Consider whether reasonable requests can be accommodated even if there is no legal obligation to provide the same. Reasonably assisting employees through difficult times enhances employee morale and is ultimately good for business.